Any organization with personnel grounded in effective report writing skills is always a successful one. Improved report writing skills can lead to better customer relations, improved image and reputation, better communication (internal and external) and fewer misunderstandings.
This training program is designed to assist participants learn the needed skills of how to write effective reports that are easy to understand, show consistency and professionalism.
At the end of this training program, participants will be able to:
- Develop confidence and skills to produce clear and concise reports
- Write reports identifying and responding to the needs of the reader and ensuring clarity and impact
- Understand how to present information attractively, professionally and effectively
- Introduce powerful and flexible tools and techniques for effective planning and report writing
- Make their reports easy to read and therefore to understand
- Make essential parts of the report stand out
Lectures complimented with group exercises, group discussion and practices
For all personnel who have the responsibility to write reports, Supervisors, Managers, Sectional Heads
- Clarifying your purpose
- What is a Report?
- What is the purpose of a business or technical report?
- Analyzing your audience
- Identify your readers and their priorities
- Consider the purpose
- Consider the context
- Logical structure
- Structuring for logical flow
- Organizing ideas
- Balance and emphasis
- Planning the content
- Selecting your information
- Constructing titles, headings and subheadings
- Producing effective lists
- Using visual aids and examples
- Developing your style
- Write direct and active sentences
- Use plain English
- Clear and concise
- Drafting and laying out your text
- The importance of the right mindset–how to avoid getting sidetracked
- The process – prepares, draft, relax, polish
- How to break up text – headings, bulleted or numbered lists, tables, diagrams, questions and answers, etc.
- When and how to use graphics
- Why use graphics?
- When to use graphics–pictures, screen shots, diagrams, flow charts, tables, graphs
- The best places for your graphics
- Things to check when including graphics
- Finishing techniques
- Professional presentation
- Using a consistent format, style, layout
- Writing an executive summary
- Report Writing Exercises
- Group work
- Discussion and feedback on participants' reports