Procurement and Vendor Management Course

This course provides participants with the necessary knowledge and skills to effectively and efficiently manage company and project procurement functions.

The topics covered will include:

• The concept of strategic and operational procurement management
• How to craft procurement strategies, plans and programmes
• How to develop the proper procurement organisation, policies, systems and procedures
• How to determine the required procurement manpower requirement – composition, competency & quantity
• Managing purchasing operations
• Managing project procurement
• Managing vendor relations
• Tender management
• Contract management
• Warehouse management
• Delivery / distribution / logistic management
• Managing procurement information management system.

Course Contents

DAY ONE

• Overview of Procurement
  1. The Terminologies
  2. The major virus of Procurement
  3. Strategic fundamentals of a buyer
  4. Critical Issues for Consideration in Developing Procurement Strategy
• Types of Procurement Methods
  • Centralised Procurement
  • Decentralised Procurement
  • Whole Life Procurement (TCO)

• The Procurement Management Procedure
  • Preparing terms-of-reference for contract of service
  • Project Appraisal and Analysis
  • Sourcing
  • Tendering and Bidding.

DAY TWO

• Procurement Cycle
  • Implementing procurement management plan
  • Requirement to purchase
  • Plan the process
  • Prepare the documentation
  • Identify possible suppliers
  • Issue/Receive back the tender/quotation documentation
  • Evaluate the submissions
  • Negotiation – High value Negotiation planning
  • Award and place the contract
  • Delivery
  • Payment
  • Manage and monitor the contract
  • Review the process
• Procurement Business Process Management
  • Procurement Management Planning
  • Strategic Alignment for the Procurement Manager.

DAY THREE

• Financial Skills for Procurement Executives
  • Capital Investment Appraisal
  • Budget forecasting
  • Budget development structuring
  • Procurement  Master Budgeting
  • Procurement Financial Performance management
  • Final Investment Decision
• Procurement Risk Management
  • Guidelines for procurement audit manual
  • Procurement Risk Auditing
  • Procurement Risk Prioritisation and Categorisation 
• Contract Management Skills for the Buyer
  • Types of contracts and implementation techniques
  • Contract strategies and techniques
  • Using the difference in real life situations.
• Effective Negotiation in procurement
• Procurement Performance Management
• Supplier Development Programming
• Vendor Administration
• Strategic  Supplier workshop development
• International Sourcing and E-Procurement
  • Procurement Management technological development
  • Introduction to Electronic Procurements
  • Supplier Management Integration System
  • Oracle Enterprise Resource Planners v. Procurement.

DAY FOUR

• International Sourcing and E-Procurement
• Procurement Stakeholders Management
  • Stakeholders Analysis
  • Stakeholders Planning
  • Stakeholders prioritisation techniques
• The Role of the Buyer in the Supply Chain
  • What exactly is the Supply Chain Management?
  • How the Supply Chain works
  • The logistics of procurement in the Chain
  • The buyer’s influence on the Supply Chain
  • Market research and supplier selection
  • Common mistakes in Procurement Management and solutions
• Legal Issues
  • Terms-of-reference for contract of service
  • Effective Contract Management.

DAY FIVE

• Key Performance Indicators
  • Guidelines for procurement audit manual
  • Optimize existing Procurement Models
  • Costing models – the Total Cost of Ownership
  • Contracting with reduced supplier base
  • Financial Skills for Procurement Executives
• Formulas For Winning Highly Competitive Bids
• Project Management & Procurement Analysis.