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Report and Proposal Writing/Crucial Communications

By: Tom Associates Training  

Lagos State, Nigeria

28 - 31 Jan, 2019  4 days

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NGN 150,000

For effectiveness in business communications, this course focuses on making managers to:

  • Become highly skilled in the use of English Language
  • Write memos, letters, reports, proposals excellently by presenting contents with mechanical precision
  • Organise thoughts clearly before writing
  • Know the techniques of outlining, drafting and revising written messages
  • Practice writing reports with graphical presentation of data
  • Prepare proposals with project management value proposition
  • Pay attention to spellings and punctuations.

Course Contents

DAY ONE

Writing Guidelines

  • Essence of effective business writing
  • Planning the writing
  • Organizing thought before writing.

Prewriting and Planning

  • Establishing purpose
  • Clarifying readership
  • Researching for facts.

Doing the Writing

  • Word usage
  • Common errors in our use of English by Nigerians
  • Word economy.

The Business Writer’s Attitudes

  • Simplicity and conciseness
  • Confused words
  • Outdated expressions
  • Opinion words and expressions
  • Look-alike words.

Common Writing Problems

  • Problem with Clichés
  • Parallelism problems
  • Misplaced modifiers
  • British v. American English.

DAY TWO

Attention to Grammar

  • Verb exercises
  • Noun and pronoun exercises
  • Spellings
  • Punctuations
  • Editing techniques
  • Formatting the Writing
  • Style and tone
  • Paragraphs
  • Headings.

Letters

  • Salutation
  • Body of letter
  • Complimentary closure.

Email Guidelines

  • The recipients
  • Keeping it short
  • File attachments
  • Plain texts.

Writing Minutes of Meetings

  • Minutes   - what it is, what it is not
    • The Importance of Minutes
    • Types of Minutes
    • Minutes Format
    • Steps to Effective Minutes
    • Qualities of Good Minutes.

DAY THREE

Types of Report

  • Information/investigation report
  • Progress Report
  • Formal Reports
  • Informal Reports
  • SOPADA formula
  • The “Need-to-know” v. “Nice-to-know” reports
  • Executive Summary:
    • The Purpose of an Executive Summary
    • Main Stages and Techniques of Summarization
    • Types of Summaries
    • Qualities of an Effective Executive Summary

Writing Minutes of Meetings

  • Minutes   – what it is, what it is not
  • The Importance of Minutes
  • Types of Minutes
  • Minutes Format
  • Steps to Effective Minutes
  • Qualities of Good Minutes.

Types of Report

  • Formal
  • Informal
  • Technical
  • Commercial.

The Purpose of Business Reports

  • Inform
  • Explain
  • Sell
  • Persuade
  • Instruct
  • Advise
  • Explain
  • A Research outcome
  • An Information
  • An Experience.
  • An Analysis

Planning the Report

  • Establishing purpose
  • Establishing readership
  • Researching customer needs
  • Planning, Writing and Editing
  • Focusing on subject matter.

Writing the Report

  • The “Need-to-know”  vs “Nice-to-know” information
  • Organizing thoughts clearly before writing.
  • Selection of the most appropriate main message
  • Structure

Introduction

  • Body of report
  • References
  • Bibliography (as necessary)
  • Appendices (as necessary).

Contents and Form

  • Chronology
  • Functionality
  • Outlining, drafting and revising techniques.

Packaging the Report - Data reporting and conversion to graphs

  • Data analysis
  • Applications of Excel formats
  • Graphic presentations
    • Bar Chart
    • Pie Chart
    • Line Chart
    • Frequency Distribution
    • Frequency Polygon
    • Scatter Diagram

DAY FOUR

Proposals Outline

  • Our Understanding of your requirements
    • Our Point of View
    • The Proposed Project
    • Objective and Scope - Objectives, Covered Areas, Minimizing risks that could hinder successful completion of project
    • Methodology - Integration and linkage between various components of work to deliver maximum value
    • Approach - Phases of Project and duration, Teaming Approach, Our requirements, Knowledge transfer
    • Schedule and Releases – Rationale of Phases/releases. For example, there will be a pilot test to generate excitement and communicate success, followed by a major Release to minimize the change impact and build ownership.
    • Major Work Activities
    • Key Deliverables
  • Resources – Resources requirements from your company and ours, their availability (full/part time) and duration on Project
  • Project Team Structure

Our Value Proposition - What we have to offer:

  • Operating environment
  • Methodology/experiences
  • Commitment
  • Relevant previous work done
  • Solutions tailored made for organization
  • Provision of pragmatic, practical and easy to understand approaches suitable for company
  • Transfer of skills and knowledge to Company’s resources.
  • Fee Arrangement
  • Credentials
  • CVs.
5/7 Alade Lawal Street, Off Ikorodu Road, Anthony Village, Lagos. Jan 28 - 31 Jan, 2019

Registration: 08:30:am - 09:00:am

Class Session: 09:00:am - 04:00:am

NGN 150,000.00
(Convert Currency)

Mr Abiodun Toki 08033019120

3 – 4 participants: 5% discount 5 or more participants: 10% discount
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