Effective Payroll Management Training

The efficient management of the payroll function is crucial for any business with multiple employees. It is an aspect that requires attention to detail and careful observation of the regulatory environment. The integration of the payroll function with the finance and human resource departments further contributes to the operational management of a successful organisation.

Programme Objectives

• How to effectively run a compliant payroll office
• Practical payroll implementation
• How to generate information and reports for internal and external use
• How to plan, organize, implement and monitor work within the payroll environment
• Data processing using software
• Integration of payroll into the HR and finance departments
• Mitigating risk and implementation of controls
• Performance of internal and external payroll audits

Participants will develop the following competencies:

• Understanding the payroll regulatory and compliance environment
• Confidence in managing the payroll department
• Skills to identify risk and implement controls
• Ability to integrate the payroll division with the HR and finance department

Who Should Attend?

• Payroll administrators who wish to enhance their payroll knowledge and application
• Human Resource professionals who wish to gain a better understanding of the payroll system and how it is integrated into the corporate human resource environment
• Accountants who wish to diversify their skill set for career progression

Training Contents

Day 1

Payroll Environment

• Types of Payroll Systems
• How to Effectively Run your Payroll Department / Office
• The Acts that Govern Payroll
• Integration with Company Policies
• Responsibility of the Payroll Administrator
• Internal Payroll Audit

Practical Payroll Implementation

• The Key Steps Involved in Payroll Activities.
• Creating Cost Centre’s, Pay Points and Job Codes
• Maintaining Employee Data
• Processing Leave
• Setting up Payslips and Ensuring Regulatory Compliance
• Capturing Overtime and Additional Payment Information
• Making Amendments and Accounting for Specific Transactions
• Updating to New Pay Period and Month-End Procedures

Day 2

Payroll Calculations

• Payment period practices – hourly, daily, weekly, fortnightly, monthly
• Payroll Setup
• Organization payroll profile
• Constituents of gross pay
• Calculations of net pay
• Alliances
• Time and Attendance
• Deductions 
• Loans
• Amortization and upfront payments
• Treatment of overtime pay
• Treatment of bonuses, vacation allowances and other earnings
• Involuntary deductions (e.g. dues for Unions, Cooperative Societies, etc.)
• Treatment of expatriate employees earnings
• Treatment of Benefits-in-Kind
• Directors earnings
• Treatment of employment termination.

Day 3

Payroll Processing

• Data gathering
• Variations – salary review, loans, pay off, etc.
• Approval process
•  Disbursement and Reporting
• Remittances.

Day 4

 Payroll Management

• Definition of an Employee and How an Employee Designation Impacts Payroll
• Employee Time Management and Tracking
• Employee Compensation
• Additional Employee Benefits
• Types of deductions and why they are used
• Ethical considerations in the Payroll Function
• Linking payroll with the HR (Human Resource) Function
• Setting up your payroll division