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Report and Proposal Writing/Crucial Communications Course

By: Tom Associates Training  

Lagos State, Nigeria

05 - 08 Oct, 2021  4 days

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NGN 155,000

Venue: 5/7 Alade Lawal Street, Off Ikorodu Road, Anthony Village, Lagos.

For effectiveness in business communications, this course focuses on making managers to:

  • Become highly skilled in the use of English Language
  • Write memos, letters, reports, proposals excellently by presenting contents with mechanical precision
  • Organise thoughts clearly before writing
  • Know the techniques of outlining, drafting and revising written messages
  • Practice writing reports with graphical presentation of data
  • Prepare proposals with project management value proposition
  • Pay attention to spellings and punctuations.

 

Course Contents

Day One

Develop Correct Writing Skills

  • Writing inertia and how to overcome it
  • Essence of effective writing
  • The Communication Process
  • Elements of Crucial Communication

Common Writing Problems

  • Common errors in the use of English by Nigerians
  • Word usage
  • Improving your vocabulary

Your Attitudes as a Writer

  • Simplicity and conciseness
  • Confused words
  • Effect of Culture on language use

Formatting Your Writing

  • Style and tone

Day Two

Prewriting and Planning

  • Establishing purpose
  • Clarifying readership
  • Researching for facts.

Doing the Writing

  • Word usage
  • Common errors in our use of English by Nigerians
  • Word economy.

Attention to Grammar

  • Verb exercises
  • Passive and Active Verbs
  • Noun and pronoun exercises
  • Spellings
  • Punctuations
  • Formatting the Writing

- Style and tone

- Paragraphs

- Headings

  • Editing techniques.

Letters

  • Salutation
  • Body of letter
  • Complimentary closure.

Email Guidelines

  • The recipients
  • Keeping it short
  • File attachments
  • Plain texts.

Memos

  • General principles guiding Memo writing
  • In-house styles

Day Three

Reports - the Purpose

  • Informing
  • Selling
  • Persuading
  • Instructing
  • Advising
  • Explaining

              - an Analysis

              - a Research outcome

              - an Information

              - an Experience.

Types of Report

  • Information/investigation report
  • Progress Report
  • Formal Reports
  • Informal Reports
  • SOPADA formula
  • The “Need-to-know” v. “Nice-to-know” reports

Executive Summary

  • The Purpose of an Executive Summary
  • Main Stages and Techniques of Summarisation
  • Types of Summaries
  • Qualities of an Effective Executive Summary

Writing the Report

  • Organizing thoughts clearly before writing
  • Selection of the most appropriate main message
  • Structure

                  - introduction

                  - body of report

                  - references

                  - bibliography (as necessary)

                  - appendices (as necessary).

  • Contents and Formats

                   - chronology

                  - functionality.

  • Outlining, drafting and revising techniques.

Packaging the Report - Data reporting and conversion to graphs

  • Data analysis
  • Applications of Excel formats
  • Graphic presentations
    • Bar Chart
    • Pie Chart
    • Line Chart
    • Frequency Distribution
    • Frequency Polygon
    • Scatter Diagram.

Writing Minutes of Meetings

Minutes   – what it is, what it is not

  • The Importance of Minutes
  • Types of Minutes
  • Minutes Format
  • Steps to Effective Minutes
  • Qualities of Good Minutes.

Day Four

Proposals Outline

  • Our Understanding of your requirements
  • Our Point of View
  • The Proposed Project

- Objective and Scope – Objectives, Covered Areas, Minimizing risks that

  could hinder successful completion of project

- Methodology - Integration and linkage between various components of work

  to deliver maximum value

- Approach – Phases of Project and duration, Teaming Approach, Our

  requirements, Knowledge transfer

- Schedule and Releases – Rationale of Phases/releases. For example, there will

  be a pilot test to generate excitement and communicate success, followed by   

  a major Release to minimise the change impact and build ownership.

- Major Work Activities

- Key Deliverables

- Resources – Resources requirements from your company and ours, their

  availability (full/part time) and duration on Project

- Project Team Structure

  • Our Value Proposition - What we have to offer:
    • Operating environment
    • Methodology/experiences
    • Commitment
    • Relevant previous work done
    • Solutions tailored made for organization
    • Provision of pragmatic, practical and easy to understand approaches
    • suitable for company
    • Transfer of skills and knowledge to Company’s resources.
  • Fee Arrangement
  • Credentials
5/7 Alade Lawal Street, Off Ikorodu Road, Anthony Village, Lagos. Oct 05 - 08 Oct, 2021

Registration: 09:00:am - 04:00:am

NGN 155,000.00(VAT Inclusive)
(Convert Currency)

Mr Abiodun Toki 08033019120

Discount of 5% to 3-4 participants from same organization. Discount of 10% to 5 or more participants from same organization.

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