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E-Archiving and Electronic Document Management System Training

By: LCL Coaches Consultants  

Lagos State, Nigeria

13 - 17 Jun, 2022  5 days

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NGN 175,000

Venue: Interactive Online Live / On-Site Live in Lagos

Other Dates

Venue Date Fee  
Lagos and Virtual, Lagos State, Nigeria 12 - 16 Sep, 2022 NGN175000
Lagos and Virtual, Lagos State, Nigeria 12 - 16 Dec, 2022 NGN175000

Information, no matter how it is initially produced or collected, is becoming an increasingly valuable asset for organisations today, while simultaneously the requirements to archive information are becoming more complex. Finding an efficient approach to archiving information across all material aspects of its lifecycle – from its creation to its defined destruction – is a challenge. At the same time, the need to establish such an efficient approach is essential, with benefits in cost cutting and organisational performance being paramount. This training is design to show participants how to deal with papers in an electronic way to get rid of the papers hard copy which takes a lot of space and time

At the end of the course E-Archiving and Electronic Document Management System Training participants would be able to:

  • Create a strategic plan for a records improvement process
  • Align the records management program to the corporate goals and objectives
  • Provide input into the Enterprise Content Management initiatives for their company
  • Prepare their company for Information Governance, beyond IT Governance
  • Assist their company in balancing the needs for Privacy versus Accessibility of records

Day One

EDMS – what is it and benefits

Introduce Engineering EDMS key concepts and drivers

  • The paper flood
  • The paperless Office
  • Document Management policies and procedures

EDMS Components and Document Capture, Distribution and Browsing

  • Scanning of documents
  • OCR and image processing
  • Demonstration
  • Indexing, archiving and retrieval
  • Document capture
  • Strategic Planning and Management For Records And Archive Services

Day Two

Strategy and Understanding Key Elements

  • Document and records management strategy
  • Information governance
  • Understanding the terminology
  • Managing Information assets
  • ISO 15489
  • ISO 5489 Part 1 and Part 2 overview
  • Introduce document an records management

Paper Records Processing System

  • Explain the role of paper desk organization in records management.
  • Outline the options in the paper and email route

Assess the efficiency of their departments’ current information storage and filing system

  • Describe classification, cross references and index systems for paper-based storage.

Day Three

Concepts and Set up Components

  • Classification schemes
  • Searching and retrieving
  • Controls and security
  • Metadata and indexing
  • Document and records lifecycle
  • Capture, store and management
  • Preserve and archive
  • Presentation and delivery
  • legislation, standards and regulation

Other Sources Of Documents

  • Word processors/spreadsheets
  • Forms

Day Four

Document Management

  • Document control
  • Revisions/versions/histories
  • Audit trails
  • Reports
  • Demonstration

Forms Management

  • Creating forms
  • Filling and saving forms/data

Day Five
Document Distribution

  • Workflow Management
    • Applications
    • Creations
    • Tracking/closure
    • Demonstration

Document Distribution

  • Electronic Mail
    • Concepts
    • Demonstration

Document Brewing

  • Navigation
  • Application/independent viewers
  • Annotation/sticky/notes/red/lining
Interactive Online Live / On-Site Live in Lagos Jun 13 - 17 Jun, 2022
Lagos and Virtual, Lagos State, Nigeria 12 - 16 Sep, 2022
Lagos and Virtual, Lagos State, Nigeria 12 - 16 Dec, 2022
NGN 175,000.00(Group Discount Available)
(Convert Currency)

Mr Olusina Lajorin 08033241313, 09026713101

Group Discount apply
Executive Coach Olusina Lajorin

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