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Efficiency Management Procedures, Reporting and Implementation

By: Tom Associates Training  

Lagos State, Nigeria

08 - 12 Aug, 2022  5 days

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NGN 195,000

Venue: 5/7 Alade Lawal Street, Off Ikorodu Road, Anthony Village, Lagos.

Efficiency Management is what will set off all departments in an establishment to quit activities that steal significant resources and time without contributing to the important goals that grow and enrich the organization. This training is one that will guide the Efficiency Management towards:

  • Improved Work Efficiency. Employees would see their roles as the launching pad required to achieve the goals of their individual functions alongside other teams’ functions and, thereby, the overall business goals. Everyone would work with integrity, a sense of urgency, process ownership and service orientation to the delight of both internal and external stakeholders.
  • Reduced Cost of Operation. The training will expose the types of waste peculiar to the organization and the actions to take to abate same. The outcome is that work processes and deliverables will be realized at a lower cost, time, energy, and stress.  All sources of wasteful practices will be identified and isolated for flushing out.
  • Enduring Desirable Work Culture. This training will enable employees to take in a new sustainable way of working that will breed individuals who possess enormous energy, team spirit, commitment, determination and readiness to contribute effectively to the overall growth of every department.

Five Key Learning Points

  • Concept and Identification of Waste. 
  • Knowledge-based Process Management.
  • Simplified Statistical Process Control (SPC).
  • Continuous Improvement principles.
  • Effective Workplace Organization.

Course Contents

DAY ONE

Situation Analysis

Why are some businesses consistently outperforming their rivals?

Current Challenges

  • What are we trying to achieve?
  • What will success look like for us?
  • Where are we currently stuck?
  • What actions are we considering taking?
  • What corporate cultural challenges are there to navigate?

Analysis of the practical problem

  • Capacity constraint
  • Internal and external stakeholders complaints
  • Cycle time or responsiveness
  • Defining performance problems in quantifiable terms

Key Drivers of Efficiency in Operations 

  • Management processes
  • Equipment and resources configuration
  • Hearts and minds of people

Efficiency Value Chain

  • Disciplined people
  • Disciplined thinking
  • Disciplined actions

Input-Output Efficiency

  • Spirit of Discipline
  • Value Chain Management

Efficiency Network Mapping.

DAY THREE

Efficiency Management Procedures - Operations

Efficiency Capturing Process

  • Identify activities that must be eliminated.
  • Identify activities that must be reduced. 
  • Quality Management and Control of Variations (Six Sigma method)
  • Basic statistical process control 
  • Decision making process.
  • Problem Solving Tools and Techniques (Fish-bone method)

Where to Look for Efficiency Potential

  • Activity processes
  • Process design
  • Office layout plans
  • Working positions and visual conditions
  • Activity schedules
  • Performance monitoring and control
  • Performance evaluation procedures

Efficiency Value Stream

  • Identification of activity steps creating value.
  • Identification of unavoidable activity steps creating no value.
  • Isolation of avoidable activity steps creating no value.

Elimination of Wastes

  • Waste of materials
  • Waste of space
  • Waste of time
  • Waste of movement.

Efficiency Management Checklist

  • Activities to combine
  • Activities to eliminate
  • Processes to simplify

Use of Critical Path methods

Alignment of Skills Set with Strategic Desires.

DAY FOUR

Efficiency Management Progress Reporting

Seven Specific Touch Points of Presenting Your Report

  • Information poorly presented have the tendency to misinform
  • First Things First
  • Gathering relevant data and Logical Arrangement of facts
  • What it is that when you write others simply read on
  • What is in it for the reader - The Hot Button
  • The thorough preparation
  • Feature and Benefits description.

Packaging Your Report

  • Data analysis
  • Applications of Excel format
  • Graphic presentations.

Presenting the Report through Excel Analysis

Presenting the Report Using Bar Chart

Presenting the Report Using Pie Chart

Presenting the Report Using Line Chart

Presenting the Report Using Frequency Polygon

Presenting the Report Using Scatter Diagram.

DAY FIVE

Implementing the Efficiency Management Programme

How to Achieve Superior Performance

  • Disciplined choices of what to do
  • Disciplined choices of what not to do
  • Performance Efficiency continuous auditing

Design Efficiency Strategy Canvas for Each Department

  • Focus and refocus
  • Efficiency value proposition
  • Cardinal activities
  • Critical resources
  • Key partners
  • Cost structure

Set Efficiency Expectations Per Job Function

  • Contributions/output
  • Productivity
  • Timeliness/responsiveness
  • Quality of output
  • Volume of output

Agree New Value Innovation while Decreasing Costs

  • The Four-Action Framework method
  • Define expectations of performance
  • Define timing
  • Define Key Performance Indicator (KPI)
  • Define efforts required to obtain improvement
  • Automate tasks where possible
  • Design how to work well as a Team.

Note: Available as Classroom Training as Well as Online Training

5/7 Alade Lawal Street, Off Ikorodu Road, Anthony Village, Lagos. Aug 08 - 12 Aug, 2022

Registration: 08:30:am - 03:30:am

NGN 195,000.00(VAT Inclusive)
(Convert Currency)

MR ABIODUN TOKI 08033019120

LIVE-ONLINE: N175,000 CLASSROOM: N195,000 3 – 4 participants: 5% discount 5 or more participants: 10% discount

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