Training Course on Storage of Medical and Non-medical Records

All healthcare and social care workers should understand the importance of good medical and non-medical record-keeping. It is both a legal and professional requirement. This comprehensive training course will equip participants with the knowledge and skills needed to effectively manage both medical and non-medical records, ensuring compliance with regulations, maintaining security and confidentiality, and implementing best practices for efficient storage and retrieval.

Course Objectives

• Understanding Regulatory Compliance: Participants should gain a thorough understanding of the legal and regulatory requirements governing the storage of both medical and non-medical records, such as HIPAA for medical records and GDPR for non-medical records.
• Implementing Secure Storage Practices: Participants should learn best practices for securely storing both physical and electronic records, including access control measures, encryption methods, and secure disposal procedures.
• Optimizing Retrieval and Access: Participants should learn techniques for organizing and indexing records to facilitate efficient retrieval and access.
• Developing Comprehensive Records Management Plans: Participants should be able to develop and implement comprehensive records management plans tailored to their organization's specific needs and requirements.
• Fostering a Culture of Compliance and Accountability: Participants should understand the importance of fostering a culture of compliance and accountability within their organization regarding record storage and management.

Duration:       10 Days

Who Should Attend

This training course should be completed by those who work in health and social care services, including:

• NHS medical, nursing, AHP and care staff
• Locum doctors and nurses
• Locum allied health professionals (AHPs)
• Agency nurses
• Agency workers
• Healthcare Assistants
• Support workers
• Care assistants
• Community services.

Course Content

This Documentation and Record-Keeping training course covers the following:

Module 1: Introduction to Record Management

• Overview of record management principles
• Importance of proper record storage
• Legal and ethical considerations in record management

Module 2: Understanding Medical Records

• Components of medical records
• Importance of accuracy and completeness
• Regulatory requirements for medical record storage

Module 3: Non-Medical Records Management

• Types of non-medical records (financial, administrative, personnel, etc.)
• Unique considerations for different types of records
• Compliance requirements for non-medical records

Module 4: Storage Methods and Systems

• Physical storage options (filing cabinets, shelving systems, etc.)
• Digital storage systems (Electronic Health Records, Document Management Systems, etc.)
• Advantages and disadvantages of different storage methods

Module 5: Organizing and Categorizing Records

• Classification systems for efficient retrieval
• Indexing and labeling techniques
• Best practices for organizing both physical and digital records.

Module 6: Security and Confidentiality

• Importance of maintaining confidentiality
• Strategies for securing both physical and digital records.
• Access control measures and authentication protocols

Module 7: Disaster Preparedness and Recovery

• Risks to record storage (natural disasters, cyber-attacks, etc.)
• Creating a disaster recovery plan
• Backing up and redundant storage strategies

Module 8: Retention and Disposal Policies

• Legal requirements for record retention
• Developing retention schedules
• Secure disposal methods for both physical and digital records

Module 9: Compliance and Auditing

• Regulatory compliance requirements (HIPAA, GDPR, etc.)
• Conducting internal audits of record storage practices
• Remediation strategies for non-compliance issues

Module 10: Best Practices and Continuous Improvement

• Review of key concepts covered throughout the course.
• Case studies and real-world examples
• Strategies for ongoing improvement in record storage practices

Certification

• Upon successful completion of this training, participants will be issued with Macskills Training and Development Institute Certificate

Training Venue

• Training will be held at Macskills Training Centre. We also tailor make the training upon request at different locations across the world.

Airport Pick Up and Accommodation

• Airport pick up and accommodation is arranged upon request.

Terms Of Payment

• Payment should be made to Macskills Development Institute bank account before the start of the training and receipts sent to us via email.