Training Course on Digital Records Management

The Electronic Records Management (ERM) training is tailor-made to provide a detailed in-depth understanding of modern electronic records management for all the employees involved in records management across a wide range of organizations ranging from private to public sectors. The program is designed to enhance efficiency and effectiveness of the employees in the records management spectrum. Our participants will always appreciate the positive contribution to their personal profile upon completion of this course

Duration

5 days.

Target Audience

Directors, Librarians, senior managers, Executive Secretaries &PA’s, records officers/managers, Account officers, information officers, knowledge managers, IT Officers, ICT directors, Business Managers and other personnel involved in record keeping or managing systems for record keeping

Course Outcomes

o    Acquire knowledge on how to manage, implement and effectively run the ERM system

o    Enhance business capability and skill through professional record keeping

o    Understand Classification Schemes, Metadata, Security, Retention and Disposal.

o    Know the implementation and related processes such as Information Survey, Business Requirements, Business Case, and Roll Out.

o    Understand modern electronic filing systems

o    Have knowledge of a safe and ongoing method of records storage

o    Create policies and guidance to implement systematic improvements

o    Value the importance of electronically storing records

o    Understand the intensity of electronically storing records

o    Align organizational record keeping strategies with technology

o    Conduct information surveys

o    Develop sustainable strategies to manage and preserve records

o    Create policies and guidance to implement systematic improvements

o    Understand strategies to follow in order to effectively manage information

o    Understand the extent to which various types of information can be stored

o    Develop further knowledge on electronic storage hardware and software

o    Classify different types of records as well as the storage measures

o    Develop knowledge of various electronic management systems

o    Have knowledge to develop your own organization’s electronic support tools

Course Contents

1. Records Management Overview

a. Understanding the concept of a “record”

b. Defining Records Management

c. Identifying the benefits of record management

d. Managing electronic records

2. Understanding Digital Records Management

a. Record series; classification

b. Metadata

c. Linking

d. Versioning

e. Security tags and audits

f. Vital Records

g. Cutoff

h. Closing Records

i. Retention

j. Disposition

k. Freezing

3. Choosing a Records Management Application

a. Transparent records management

b. Legal Considerations

c. Modern electronic filing systems

d. Information surveys

Methodology

The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.