USAID Rules and Regulations - Grants and Cooperative Agreements

Its wise of an organization that grounds its objectives on matters project management, to gain insight on how it can benefit itself by navigating through the USAID rules and regulations. If you haven’t, worry not! Our professionals will indulge you tirelessly in developing a clear concise of the USAID rules and regulation’s structure and eventually introducing you to the USAID Award cycle.

PROGRAM OBJECTIVES

• Navigate through the rules and regulations
• Understand different types of assistance awards under USAID
• Be familiar with the rules and regulations applicable for USAID assistance awards
• Understand the role and responsibility as a recepient of USAID funding

MODULES

Module 1:  Introduction to USAID

• Introduction to USAID.
• USAID implementing mechanisms.
• Types of awards.
• USAID rules and regulations.
• USAID rules and regulations map.

Module 2: USAID Rules & Regs; Pre-Award Considerations

• Rules and Regulations.
• First phase of the Award cycle; 2 CFR 200, Subpart C.
• Navigating the rules exercise.
• Organizational preparation for USAID funding.
• Second phase of the award cycle.
• Self-Guide: Introduction to USAID Ethical Standards.
• Why are ethics needed?
• Pre-award certifications and assurances.
• Policies needed.

Module 3: Ethics, USAID Authorization and Award Structure

• How to ensure compliance to the ethical standards within the
• organization? Exercise
• Continuation award cycle: implementation.
• Authorization structure in USAID (AO/AOR); substantial involvement in
• the award AOR designation letter.
• Authority AO vs AOR exercise.
• Unauthorized commitments.
• Award layout.
• Award budget.
• The Expedition

Module 4: USAID Financial Management

• Financial management.
• Standards for financial management systems.
• Internal controls, payments, banking and interest.
• Financial management discussion.
• Cost sharing (difference with cost allocation).
• Program income.
• Revision of budget and program plans.
• Budget revisions and prior approvals exercise.
• Self-Guide: Cost Principles.
• 2 CFR 200 Subpart E.

Module 5: Cost Principles and Indirect Costs

• Timekeeping and time allocation.
• Cost principles exercise.
• Indirect costs (all methods).

Module 6: Procurement and Property Standards

• Procurement regulations mapped out.
• Procurement policies & eligibility rules: 22 CFR 228; MSP 5&6.
• Telecommunications and surveillance.
• Procurement exercise including restricted and ineligible items,
• vetting process, prior approvals.
• Foreign government-controlled organizations; Nationality of
• Employees and consultants.
• Restricted items; Long-term leases; Waivers.
• Self-Guide: Audits.
• Different types of audits.
• Audit thresholds.
• How to prepare for a smooth audit process.
• Common audit findings.
• Module 7: Subaward Management.
• Difference between procurement of goods, services, and subawards.
• Contractual relationship: USAID, Prime, Sub.
• Different kinds of subs.
• Responsibility of prime.
• Registration for federal award systems (UEI, SAM).
• FFATA Reporting.
• Sub agreement, amendments, and flow-down provisions.
• Sub-recipient monitoring: Reporting/visits.

Module 8: Audit and Content Soup

• Branding and marking.
• International travel.
• Fly America Act.
• Reporting requirements.

Module 9: Award Exercise, Close-out and Disposition

• Recap on content soup.
• Award review exercise.
• Award cycle continued.
• Record retention.
• Develop a close-out timeline exercise.
• Final plenary session and wrap-up

CERTIFICATION

Upon successful completion of the training, participants will be awarded Cynet East Africa Consultancy certificate.